Key facts
The receipt template
Fill it in by hand or copy it into your system. Drop the VAT lines if you are not VAT-registered.
[COMPANY NAME] [Address] | [Phone] | [Website] Operator / licence no.: [ ] VAT no.: [if registered] RECEIPT No.: [ ] Date: [dd/mm/yyyy] Pickup time: [hh:mm] Drop-off time: [hh:mm] From: [pickup address] To: [destination] Distance: [ ] miles / km Fare: [ ] Waiting time: [ ] Extras (luggage, airport, tolls): [ ] Subtotal: [ ] VAT @ [rate]%: [ ] (VAT-registered only) TOTAL: [ ] Paid by: Cash / Card / Account [account ref] Driver: [name or badge no.] Vehicle: [reg / plate no.] Thank you for travelling with [company]. Lost property: [phone]
Do taxi receipts need to show VAT?
Only if the business is VAT-registered: then its invoices must include its VAT number and show the VAT separately. Registration becomes compulsory when taxable turnover passes £90,000 in 12 months; below that, a receipt can simply show the fare.[1][3]
How do app bookings handle receipts?
A dispatch system can email or text a receipt automatically when the job is completed, with the route, times, fare breakdown, driver and vehicle, which saves paper and answers expense questions later.
The TaxiDex driver app issues a receipt for every job, and customer notifications send it to the passenger.
Frequently asked questions
What should be on a taxi receipt?
Company name and contact, date and times, pickup and destination, fare and extras, total, payment method, driver or vehicle identification, and the VAT number and VAT amount if the business is VAT-registered.
How long should a taxi business keep receipts?
In the UK self-employed people must keep business records for at least 5 years after the 31 January submission deadline of the relevant tax year.
Can I give a passenger a handwritten receipt?
Yes, if it carries the details above; many firms use printed receipt books or send receipts from their dispatch system instead.
Sources
Fees and rules change. Each source is the official page we read, with the date we read it; check it before you apply or pay.
- [1] GOV.UK: Charge, reclaim and record VAT (read 2 Nov 2026)
- [2] GOV.UK: Business records if you're self-employed, how long to keep them (read 2 Nov 2026)
- [3] GOV.UK: Register for VAT (when to register, the £90,000 threshold) (read 2 Nov 2026)