The problem
“Did the bus arrive?” anxiety
Parents pace by the window. Calls to the school office go unanswered. The not-knowing is the worst part of school transport — and it generates a flood of phone calls your office can never get ahead of.
For School Transport
School transport software thatgives parents peace of mind
School bus tracking, guardian apps, attendance scanning, safety alerts. TaxiDex's school transport configuration handles the unique requirements of moving children safely between home and school.
Why school transport is different
The four things that matter most
Moving children isn't moving fares. Four ways school transport breaks a generic dispatch system — and what TaxiDex does about each one.
The TaxiDex fix
Guardian app with live tracking
Parents see the bus on a live map and get push notifications at every milestone: “Picked up,” “5 min away,” “Arrived at school.” No more calling, no more anxiety — and your office phone stops ringing.
The problem
Manual attendance
The driver shouts a roll call, an aide marks it on paper, and the paper gets lost. When a parent asks whether their child actually boarded, the school has no reliable way to confirm it.
The TaxiDex fix
QR-code attendance scanning
Each child carries a card or lanyard. The driver scans them on board and scans them off at school. Parents and school admins see attendance update in real time, and compliance reports are generated automatically.
The problem
Driver safety incidents
Speeding, harsh braking, and route deviations happen out of sight — no parent ever sees them, and the school doesn’t either until a complaint comes in after the fact.
The TaxiDex fix
Driver behavior scoring
TaxiDex monitors speeding, braking, and route compliance, producing weekly driver safety scores and firing alerts to school management on incidents. Optional dashcam integration adds visual evidence.
The problem
Routes drift over time
Families move, new students enroll, and existing routes go unoptimised for two years or more. Drivers and parents both lose time to a plan that no longer matches who actually rides the bus.
The TaxiDex fix
Annual route optimization
TaxiDex re-runs route optimization at the start of each school year, computing the minimum-time multi-stop route that covers every enrolled student — so the plan always matches the current roster.
Capabilities
School transport features
Everything below ships in the platform — configured during your 14-day onboarding, not sold as add-ons.
Guardian app
A white-label parent app that turns the school run into something parents can watch instead of worry about — live on the map, with push alerts and a direct line to the office.
- Track the bus on a live map from pickup to drop-off
- Push alerts at every milestone: picked up, minutes away, arrived
- Message the school office in-app instead of calling the front desk
- Your school’s logo, colors, and name on the app parents install
QR attendance
Scan-on / scan-off attendance that replaces the paper roll call with a tamper-proof record parents and administrators can both see in real time.
- Each child carries a QR card or lanyard scanned on and off the bus
- Live attendance visibility for both parents and school admin
- Auto-generated daily compliance reports — no paperwork to chase
- Confirms exactly which child boarded which vehicle, and when
Annual route optimization
Optimal multi-stop routes computed at the start of every school year, so a roster that changes never leaves drivers and families on a stale plan.
- Minimum-time multi-stop routes across all enrolled students
- Re-run as families move and new students enroll each year
- Stops drawn and managed against zones on a live map
- Shorter routes mean less time on the road for every child
Driver safety scoring
Continuous monitoring of how the bus is actually driven — surfaced as weekly scores and instant incident alerts to school management.
- Tracks speeding, harsh braking, and route deviation
- Weekly per-driver safety scores for school management
- Real-time incident alerts to administrators
- Optional dashcam integration for visual evidence
Multi-language alerts
Parent push messages delivered in 22 languages — including Spanish, Mandarin, and Arabic — so every family gets clear updates in the language they read.
- 22 supported languages, including Spanish, Mandarin, and Arabic
- Each parent receives alerts in the language on their profile
- Milestone notifications and office messages alike are localized
- Built for diverse school districts and international communities
School admin reports
The reporting set a transport coordinator actually needs — attendance, utilization, and safety — exported as PDF or CSV on demand or on a schedule.
- Daily attendance and monthly route utilization
- Safety incident logs tied to drivers and routes
- PDF and CSV exports for board meetings and audits
- Schedule reports to land in inboxes automatically
Inside the console
The school run, screen by screen
The screens that turn the school run from a stream of worried phone calls into a process that runs itself.
Live tracking
Every bus on one live operations map
The live operations map is the school transport coordinator’s command center. Every bus shows on the map as a marker with a status halo, so the office can see at a glance which routes are running, which are delayed, and where each vehicle is right now. The same live position feeds the guardian app, so parents and staff are always looking at the same truth.
An SOS panic control sits on the map for the moments that matter most: a driver can raise an alert and the operations team sees it instantly, with the vehicle’s location and route already on screen. It is the difference between hearing about an incident after the fact and acting on it as it happens.
- Live driver markers with status halos for every route
- The same position data parents see in the guardian app
- On-map SOS panic alerting for drivers in trouble
- One screen the whole office watches during the run
Attendance & students
A tamper-proof record of who rode which bus
Every student has a profile, and every ride is logged against it. QR scan-on / scan-off attendance writes a tamper-proof record of exactly which child boarded which vehicle and when, so the question “did my child get on the bus?” always has a definite answer for both the parent and the school office.
Because attendance is captured digitally rather than on paper, it rolls straight into compliance reporting. Daily attendance is generated automatically, and a parent self-service view keeps each family’s ride history and confirmations in one place — no roll-call sheet to lose, no end-of-day reconciliation by hand.
- Per-student profiles with full ride history
- QR scan-on / scan-off attendance, captured digitally
- Live attendance visibility for parents and administrators
- Auto-generated daily compliance records
Safety & incidents
Driver behavior in the open, not after the complaint
TaxiDex monitors how each bus is actually driven — speeding, harsh braking, and route deviation — and surfaces it in the incidents and SOS console. Instead of learning about unsafe driving only when a parent calls, school management gets real-time alerts on incidents and a clear weekly safety score for every driver.
The console pairs with the on-map SOS panic control and optional dashcam integration, so a flagged incident can carry visual evidence and an exact location. Safety stops being an anecdote and becomes a record you can act on, review with drivers, and put in front of a board.
- Speeding, harsh braking, and route-deviation monitoring
- Real-time incident alerts to school management
- Weekly per-driver safety scores
- SOS panic control and optional dashcam integration
The workflow
A school run, end to end
What a single day of school transport looks like on TaxiDex — from the route plan to the attendance report — with nobody chasing it in between.
- 01
Routes are built around the current roster
At the start of the year, TaxiDex computes the minimum-time multi-stop route covering every enrolled student. Stops are managed against zones drawn on a live map, so when families move or new students enroll, the route can be re-optimized instead of patched by hand.
- 02
Each child is scanned on board
Every student carries a QR card or lanyard. As they board, the driver scans them in from the driver app, creating a tamper-proof record of exactly who is on which vehicle. The moment a child is scanned, their guardian’s app updates — no roll call, no paper to lose.
- 03
Parents watch the bus, not the window
The guardian app shows the bus moving on a live map and fires push notifications at each milestone — picked up, minutes away, arrived — in the parent’s own language. Calls to the school office collapse because the answer to “where is the bus?” is already on every parent’s phone.
- 04
Safety is monitored the whole way
Throughout the run, TaxiDex tracks speeding, harsh braking, and route compliance, with optional dashcam footage attached. Anything out of bounds raises a real-time alert to school management, and it all rolls up into a weekly safety score per driver instead of surfacing only when a complaint arrives.
- 05
Arrival is confirmed and logged
At school, each child is scanned off, closing the loop on attendance for parents and administrators alike. The day’s attendance, route utilization, and any safety incidents flow straight into school admin reports — ready as PDF or CSV for the office, the board, or an audit.
Built for schools
School-grade transport, out of the box
White-label branding, multi-language parent comms, and 24/7 human support — configured for your school during a 14-day onboarding, with no trip overage.
14 days
To go-live
22
Alert languages
24/7
Human support
100%
White-label branding
FAQ
School transport providers ask
How long does it take to go live with TaxiDex?
Typical fleets go live in 14 days. We migrate driver data, historical bookings, and customer accounts from Autocab, iCabbi, Cordic, or any legacy system with zero downtime.
Does TaxiDex work for limo and chauffeur fleets?
Yes. TaxiDex Enterprise includes flight tracking, hotel concierge web booker, B2B corporate invoicing, and VIP workflows specifically designed for premium chauffeur and corporate transport operations.
What payment gateways are supported?
Stripe (default global), Worldpay (UK), Trust Payments, Apple Pay, Google Pay, plus regional gateways: STC Pay & mada (Saudi), Paystack & Flutterwave (Nigeria), M-Pesa (Kenya), and any custom merchant on request.
Is there a per-driver fee?
No trip overage. TaxiDex is priced per active driver — about £11 ($14) per driver a month on Starter, £9 ($11) on Professional, and from £7 ($9) on Enterprise. That is at least 20% cheaper than Autocab, iCabbi, Cordic and TaxiCaller, and white-label apps, setup and migration are all included.
Can passengers book without installing an app?
Yes. The TaxiDex Web Booker is an embeddable booking widget for desktop and mobile browsers — perfect for hotel concierge desks, airports, and corporate intranets. One HTML snippet to embed.
Make every parent feel calm
30 minutes. We'll show the school transport workflow end-to-end with guardian app, dispatch, and reports.
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