Private Hire Software · Cardiff
Private Hire Softwarefor Cardiff
Private hire (PHV) dispatch software for Cardiff: licensing-aware, cloud, and mobile-first.
Private hire is a compliance business as much as a transport one. Miss a driver's licence expiry or fail to show who dispatched a job, and it isn't a bad review — it's your operator licence on the line at the next audit.
Private Hire Software in Cardiff runs on TaxiDex — cloud dispatch software trusted by taxi, limo and private-hire fleets across dozens of cities worldwide.
14 days
Typical go-live
£2
Per driver / mo, all-in
99.9%
Platform uptime target
24/7
Support
The state of private hire software in Cardiff
Why private hire software looks nothing like it did five years ago
Private hire is the fastest-growing licensed transport segment — and the most heavily policed. In England alone, more than 260 separate licensing authorities each set their own standards, drivers must hold enhanced background checks that are re-verified on a rolling basis (every six months via the update service), and enforcement increasingly targets out-of-area operating and lapsed licences. A single expired badge, insurance certificate or missing dispatch record is not just a fine — it is a threat to the operator licence the entire business runs on. Software that tracks every driver and vehicle document to its expiry date and logs exactly who dispatched what, and when, turns compliance from a standing liability into a system that protects the licence.
Separate licensing authorities in England
How often enhanced DBS checks are re-verified
YoY growth in licensed PHVs (England)
Industry data, 2024–2026 — US/UK government transport statistics, regulator filings and market research.
The hard parts
What actually makes private hire software hard — and how TaxiDex handles it
An expired driver or vehicle licence slips through and puts your operator licence at risk.
Document and licence expiry tracking flags every renewal well before it lapses.
Regulators expect a record of exactly who dispatched what, and when.
Every operator and dispatcher action is logged with a tamper-evident audit trail.
Account customers want credit terms and statements, not a card charge per ride.
Account/credit billing issues periodic statements and handles B2B customers cleanly.
Enforcement increasingly targets out-of-area operating and 'licence shopping' across the 260+ separate authorities.
Every driver, vehicle and licensing area is on record with an audit trail, so you can prove compliant operation on demand.
Rolling six-monthly DBS re-checks and insurance renewals are easy to let lapse.
Credential tracking flags every re-verification and expiry before it lapses — not after a spot check finds it.
Built for Cardiff
Private Hire Software that fits how Cardiff operates
Running a fleet in Cardiff has its own rules. TaxiDex is cloud private hire software tuned for the local market — not a generic tool bolted on.
Local market
What to know about private hire software in Cardiff
The market realities that shape how a Cardiff fleet should set up dispatch, pricing and compliance.
Cardiff Council licenses taxis in Wales' capital; Welsh Government has consulted on national taxi-licensing reform to standardise standards across Welsh councils.
Cardiff Airport (CWL) is roughly 12 miles southwest at Rhoose in the Vale of Glamorgan, making metered vs fixed airport fares a common booking question.
Principality Stadium event days (rugby internationals, concerts) trigger major city-centre road closures and demand surges.
Regulator / licensing: Cardiff Council — Hackney Carriage & Private Hire licensing. TaxiDex tracks the driver and vehicle documents it requires and alerts you before any expire.
What you get
Everything a Cardiff private hire software needs
GBP billing + local payments
Charge in GBP with the rails Cardiff riders expect — Stripe, Apple Pay, Google Pay, card, and more.
Airport-ready dispatch
Flight-tracked pickups for Cardiff Airport (CWL), with terminal-aware fares and meet-and-greet.
Licensing-aware
Built around Cardiff's regime — Cardiff Council — Hackney Carriage & Private Hire licensing — with driver/vehicle document tracking and expiry alerts.
Cloud, live in 14 days
No on-prem server. Private Hire Software for Cardiff deploys in the cloud with white-label passenger and driver apps in your brand.
Private Hire Software
Core private hire software capabilities
FAQ
Private Hire Software in Cardiff — questions
Does TaxiDex private hire software work for fleets in Cardiff?
Yes. TaxiDex is cloud private hire software used by Cardiff fleets. It handles GBP pricing, Stripe, Apple Pay, Google Pay payments, and flight-tracked transfers to Cardiff Airport (CWL). Most operators go live within 14 days.
Which airports does it support in Cardiff?
TaxiDex tracks flights and manages terminal pickups for Cardiff Airport (CWL), including delay handling, meet-and-greet and fixed zone fares.
What payment methods can Cardiff riders use?
TaxiDex supports Stripe, Apple Pay, Google Pay, card, cash, with card-on-file, in-app payment and cash reconciliation — all settled in GBP.
Is it compliant with Cardiff licensing?
TaxiDex is built to fit Cardiff Council — Hackney Carriage & Private Hire licensing: it tracks driver and vehicle licences and their expiry, records operator/dispatcher actions, and keeps an audit trail for regulators.
How do I switch my Cardiff fleet to TaxiDex without downtime?
We migrate your drivers, vehicles, customer accounts and live bookings from your current system (Autocab, iCabbi, Cordic or spreadsheets), run both in parallel during a 14-day proof-of-concept, then cut over. Pricing is a simple per-driver rate (from £7/driver a month) — at least 20% cheaper than Autocab, iCabbi and Cordic, with a low one-time setup.
Switching
Moving off Autocab, iCabbi, Cordic — or a pile of spreadsheets
Most Cardiffoperators aren't starting from zero — they're locked into a legacy dispatch system with steep per-driver fees, heavy setup charges, an on-prem server to babysit, and a contract that makes leaving feel risky. TaxiDex is built for the switch: it's cloud (no server), priced per driver but at least 20% cheaper than Autocab, iCabbi and Cordic — with no trip overage and no lock-in — and we run your old system and TaxiDex side by side during a 14-day proof-of-concept — so you cut over only once it's proven on your real jobs.
Private Hire Software elsewhere
Run private hire software in Cardiff on TaxiDex
Book a 30-minute demo — we'll map a migration plan for your Cardiff fleet and get you live in 14 days.